Staff on phones and tablets
Volunteers check dancers in or out from their own phones or studio tablets. Search by dancer, nickname or family, or scan a pass and tap once.
One door or several entrances, every device shows the same up-to-date count.
Dancer Check-In & Check-Out
Check-in that fits your show — not the other way around.
Every studio runs recital day differently. ShowSculptor gives you the options — staff devices or a kiosk, PIN codes or QR passes, wristbands or wallet passes — so you can build the check-in your families and your venue actually need.
No two shows are alike. A 60-dancer showcase in a school auditorium needs something different from a 600-dancer weekend at a performing arts center. Turn on the security, devices and alerts that fit your studio, and leave off what you don't need.
Flexible devices
Put check-in where it works best for your venue.
ShowSculptor runs in any web browser on any phone, tablet or laptop. Every device stays in sync, so a dancer checked in at the stage door shows as checked in everywhere. Add as many devices as you need.
Kiosk mode
Turn a tablet into a self-service station. Families check their dancers in at arrival and out at pickup while your team helps anyone who needs a hand.
A natural fit for busy entrances, rehearsals and quick arrivals.
Both together
Use kiosks for fast arrivals and staff devices for personal check-out. Mix them at the same show without splitting your records.
Families scan in; a staff member confirms each release.
Contactless check-in
A faster way through the door.
Families scan a pass or enter their PIN at a kiosk. Your team can step in whenever a family needs help, and every arrival appears across all your devices.
- Shorter lines at busy entrances
- Self-service arrivals and pickups
- Staff and kiosks working side by side
Security that fits
Choose how much security your show needs.
Some studios know every family by name. Others have hundreds of dancers and a busy lobby. Pick one layer or stack several — ShowSculptor timestamps every check-in and check-out either way.
Family PIN codes
One PIN covers every dancer in a family. Ask for it at check-in, check-out or both — with staff or at a kiosk.
A clear pickup record
Record the adult's name and relationship to the dancer at check-out. Each release is saved with a timestamp.
Backstage QR passes
Give each dancer a unique pass to scan at the door. Families can use a printed pass, email, the Performer Portal, Apple Wallet or Google Wallet.
Barcode wristbands
Give dancers or parents a wristband they can wear all day. Staff scan it at each checkpoint, even if a paper pass gets lost.
Smart alerts
The right information, the moment a dancer walks in.
Check-in puts what matters in front of the person at the door — no binders or lists taped to the wall.
Medical notes
See important allergies, medications and other notes shared on a dancer's record as they arrive.
Dressing room assignments
Point each dancer to the right room without consulting a separate list.
Multiple routines
Know when a dancer has more than one number — and more than one costume to bring backstage or take home.
In practice
Same software. Very different shows.
Here's how four kinds of studios might set up check-in. Use one as a starting point, or build your own.
Small showcase
80 dancers · one show
- Check-in
- Two volunteers on their phones
- Security & alerts
- Pickup name and relationship · medical alerts
Two-show recital
250 dancers · one theater
- Check-in
- Lobby kiosk and staff at the stage door
- Security & alerts
- QR passes, kiosk PINs and dressing room alerts
Recital weekend
600+ dancers · four shows
- Check-in
- Kiosks at entrances, staff tablets for pickup
- Security & alerts
- Wristbands, QR passes and pickup records
Team rehearsal
40 older dancers
- Check-in
- One kiosk
- Security & alerts
- PIN codes and medical alerts
Questions about check-in
Do I have to use every security feature?
No. Turn on what fits your show and skip the rest. Many studios start with pickup tracking and add QR passes or wristbands as they grow.
Can I use a kiosk and staff devices at the same time?
Yes. Use as many kiosks and staff devices as you like at the same show. They all stay in sync.
What devices do I need?
Any phone, tablet or laptop with a web browser and an internet connection. iPads work well as kiosks.
What if a family forgets their pass?
Staff can look up a dancer by name, nickname or family and check them in or out by hand.
Which plans include these features?
Every check-in feature on this page is included in Essentials and Production Pro.
Do parents get notified?
Yes. Families can get alerts when their dancer arrives and when they're released.
Your show is one of a kind. Your check-in should be too.
Start free and set up check-in for your next show.